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Financial Information

Financial Policy & Good Faith Estimate Notice

Part 1

Financial Policy

Session Fees

Service	Fee
Initial Clinical Assessment	$150
Individual Therapy (50 min)	$100
Family Therapy (50 min)	$100
Couples Therapy (50 min)	$100
Anger Management (per session)	$100
State-Approved Family Violence Education (FVE)	Contact for program fee
Half-Day Therapy Intensive	Contact for pricing
Full-Day Therapy Intensive	Contact for pricing

Fees are due at the time of service unless prior arrangements have been made in writing. Brain & Heart Healing, PLLC does not currently accept insurance. All services are private pay.

Sliding Scale Fees

Financial barriers should never stand between you and healing. Sliding scale fees are available for clients facing financial hardship. Apply for sliding scale fees →

Autopay Authorization

By scheduling services with Brain & Heart Healing, PLLC, clients authorize the practice to charge their card on file via SimplePractice at the time of service. Billing cycles are processed overnight. Clients may update payment information at any time through the SimplePractice Client Portal.

Cancellation & No-Show Policy

We require a minimum of 24 hours notice to cancel or reschedule any appointment.

• Cancellations with less than 24 hours notice: Full session fee charged
• No-shows without notice: Full session fee charged

Repeated cancellations or no-shows may result in discharge from services. For court-ordered clients, see the Three-Strike Policy below.

Court-Ordered Services Policy

Brain & Heart Healing, PLLC provides documentation to courts, probation officers, attorneys, and CPS caseworkers as required by the ordering party. All documentation is prepared with accuracy and delivered within the timeframes required by the court order.

Three-Strike Policy for Court-Ordered Clients

Strike 1	First unexcused absence — documented in the clinical record.
Strike 2	Second unexcused absence — verbal warning and written notice to client.
Strike 3	Third unexcused absence — the ordering party (probation officer, attorney, CPS caseworker, or court) will be notified of non-compliance, and the client may be discharged from the program.

Clients are responsible for understanding their court order requirements. Non-compliance documentation is provided to all required parties as mandated.

Legal Services Retainer

Services provided in connection with legal proceedings — including court testimony, deposition preparation, record review for legal matters, and expert consultation — require a retainer of $2,500 prior to any engagement.

Private attorneys, probation officers, and legal representatives should note: Brain & Heart Healing, PLLC does not provide pro bono legal testimony or unrecompensed court appearances. Unused retainer funds are returned within 30 days of case resolution.

Permanency Case Requirements (CPS/DFPS)

For clients involved in DFPS permanency cases, Brain & Heart Healing, PLLC requires the 2INgage Form 2054 (or current DFPS equivalent) to be on file before services begin. Contact our office at 325-261-3663 to coordinate with your permanency manager.

Records Fees

Preparation and delivery of medical record copies or summaries may be subject to a reasonable, cost-based fee as permitted by Texas law. See the Notice of Privacy Practices for full details on the request process.

Part 2

Good Faith Estimate Notice

Good Faith Estimate — Expected Charges

Service	Estimated Cost Per Session
Initial Clinical Assessment	$150
Individual Therapy	$100
Family Therapy	$100
Couples Therapy	$100
Anger Management	$100
State-Approved FVE Program	Contact for total program estimate

A personalized Good Faith Estimate is available upon request. To request one, contact the practice at 325-261-3663 or through your SimplePractice Client Portal.

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